Senior Executive, Faculty Ops & Support

About This Role

The Senior Executive role at NTU requires a highly motivated individual with a Business Administration degree to support the Head of Faculty Affairs, managing administrative tasks including procurement, meetings, and secretarial duties while liaising with HR and research offices.

Responsibilities

• Provide comprehensive administrative support to faculty including procurement, claims, travel arrangements, and document submissions.
• Provide secretariat support for committees and meetings, including booking of meeting rooms, agenda preparation, minute-taking, and follow-up actions.
• Maintain confidentiality and handle sensitive documentation with accuracy and discretion.
• Support digitalisation initiatives and contribute to streamlining workflows and improving service delivery.
• Maintain up-to-date records and assist in the preparation of reports, presentations, and internal communication materials.
• Liaise with internal departments (e.g., Finance, HR, Research Office) and external vendors to resolve, compliance, and process-related issues.

Requirements

• Degree in Business Administration, Management, Education, or related field.
• 3–5 years of professional administrative experience, ideally in higher education or faculty-recruitment or research-intensive settings.
• Proven experience supporting leaders and managing complex workflows (travel, events, scheduling, logistics).
• Strong organisational and time-management skills with the ability to meet deadlines.
• Demonstrated adaptability and resilience, with the ability to adjust to evolving priorities.
• Excellent interpersonal and written communication skills.
• Proficiency in productivity and collaboration tools; familiarity with Workday and Ariba preferred.