Assistant Director, Administrations

About This Role

The Assistant Director, Administrations is a management role responsible for operational leadership of School of Civil and Environmental Engineering's administrative functions, managing functional heads, overseeing financial operations, and ensuring compliance with university standards.

Responsibilities

• Translate academic priorities into structured operational plans with clear ownership and timelines.
• Directly manage functional heads across HR, Finance, IT, Research & Partnerships, Graduate Studies, Undergraduate Affairs, Facilities, and Technical Operations.
• Set performance standards for direct reports through structured check-ins and oversee the appraisal process.
• Oversee school financial operations including budget planning, monitoring, reporting, and resource utilization within university guidelines.
• Manage space utilization, infrastructure, and renovation projects to ensure teaching and research needs are met without disruption.
• Ensure compliance with statutory requirements, safety standards, PDPA, and Business Continuity Planning obligations.

Requirements

• A recognised university degree in any discipline.
• At least 8–10 years of working experience, with at least 3–4 years managing a team or function.
• Demonstrated accountability for operational outcomes beyond process compliance.
• Strong people management and financial oversight capability.
• Effective communication and influencing skills across a diverse stakeholder environment.
• Prior experience in an institute of higher learning is advantageous.