Executive / Senior Executive, Operations (Admin & FM)

Job Purpose Support day-to-day administration and facilities management operations of the corporate office to ensure a safe, functional, and efficient working environment. The role involves coordinating with vendors, supporting office operations, and ensuring timely resolution of facilities-related matters. Responsibilities Liaise with landlord and vendors on building and facilities-related matters. Support procurement activities, including sourcing, evaluation, and coordination of facilities-related contracts. Coordinate and follow up with contractors to ensure service standards are met and issues are resolved in a timely manner. Assist in managing building systems such as access control, parking allocation, security, meeting room booking systems, and AV equipment. Administer issuance of building and access passes (e.g. cards, facial recognition). Support facilities enhancement, repairs, and maintenance works, including documentation and approval processes (e.g. AV systems, aircon, CCTV, cleaning, landscaping, permits, etc.). Prepare reports, support budgeting exercises, and maintain SOPs related to administration and facilities management. Support fire safety coordination activities, including drills and inspections. Coordinate and oversee works within office premises to ensure compliance with safety and operational requirements. Work with office support staff (e.g. receptionist, cleaners) to ensure smooth day-to-day operations. Support requests from Chairman’s and GCEO’s offices where required. Coordinate office events, inspections, and workspace setup arrangements. Support Business Continuity Management (BCM) activities. Assist with ad-hoc tasks and projects as assigned. Qualifications & Work Experience Diploma in Building, Facilities Management, or a related field. Minimum 5 - 8 years of relevant experience in facilities or administration Familiarity with statutory requirements and sustainability practices is an advantage. Fire Safety certification (e.g. FSM) will be an added advantage. Skills Skills Generic skills include: Good interpersonal and communication skills. Able to coordinate vendors and manage multiple tasks effectively. Proficient in Microsoft Office (Word, Excel). Self-driven, adaptable, and able to work independently and as part of a team. Willing to support after office hours when required. Strong sense of initiative and accountability. We regret that only shortlisted candidates will be notified.