About the role
Senior Executive/Executive, Admin & Finance (Office for Research) [NIE] is a active engineering role at ntu in NTU Main Campus, Singapore. Open the role to review the official description and apply on the company site.
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Key Responsibilities
- Process claims and invoice submissions received from Project Teams, Office for Research and Research Centres in a timely and accurate manner.
- Handle manual and system-based claims, including transport, general, transcriber claims and visiting consultant claims.
- Verify supporting documents, funding availability, and compliance with established financial policies and guidelines.
- Process agency invoices for Part-time Research Staff and liaise with relevant stakeholders on any discrepancies or clarifications.
- Check, review, and process manual and system-based Purchase Requests (PRs) in accordance with procurement procedures.
- Review and verify Invitation to ITQ documents to ensure completeness, accuracy, and compliance with institutional and audit requirements.
- Coordinate with project teams, vendors, and procurement units to resolve procurement-related queries.
- Provide general support to the finance team to ensure smooth daily operations and adherence to internal controls.
- Support centralized inventory management by tracking assets, ensuring accuracy and consistency of records, and maintaining well-organized, accessible storage areas.
- Assist with asset-related activities such as asset loaning and returns, proper labelling of devices, and conducting physical verification and stocktaking exercises.
Requirements
- A Polytechnic Diploma in Finance, Business Administration or a related field.
- At least 2-3 years of relevant working experience.
- Responsible, systematic, and able to work independently with minimal supervision.
- Strong attention to detail and accuracy in handling financial documents.
- Proficient in Microsoft Office, especially Excel and Word.
- Closing Date
- The closing date of the advertisement is 25 May 2026. We regret that only shortlisted candidates will be notified.
- Other Information
- NIE staff can take chartered buses at their own expense from or near their homes to the NIE campus. This is subject to availability of seats.
- Hiring Institution: NIE