About the role
Assistant Manager, Research Admin is a active engineering role at ntu in NTU Main Campus, Singapore. Open the role to review the official description and apply on the company site.
CompanyOnsite
Key Responsibilities
- Provide comprehensive administrative support to faculty including procurement, claims, travel arrangements and documentation submissions.
- Support pre- and post-award grant administration including proposal preparation, reporting, compliance and documentation requirements.
- Monitor grant expenditure, burn rates, budget utilisation and timelines, and highlight risks for PI intervention.
- Coordinate procurement for research equipment, consumables, software and services in accordance with DOA and grant funding terms.
- Support recruitment and appointment processes for research manpower (e.g., RAs, RFs, Postdocs), including contract renewals and onboarding.
- Organise and support research seminars, academic visits and research-related events, including logistics, funding paperwork and documentation.
- Liaise with Research Office, Finance, HR, vendors and external stakeholders to resolve budgetary, compliance or process-related issues.
- Maintain accurate datasets for research reporting and performance indicators for internal and external submissions.
- Contribute to workflow digitalisation, dashboard development and process improvements to enhance operational efficiency.
- Support academic processes such as exam administration, and mark entry.
Requirements
- Bachelor’s degree.
- At least 3 years of relevant experience in research administration, grants management, procurement, research finance, or project coordination (experience in a tertiary or research environment preferred).
- Strong communication, good organisational, and stakeholder management skills.
- Ability to work collaboratively in a fast-paced diverse team environment.
- Previous experience in data analytics or statistical analysis is advantageous.
- IT skillsets with workflow automation, data digitalisation, reporting tools or AI-based tools will be considered an advantage.
- , project coordination and stakeholder engagement, with capacity to support multiple stakeholders and diverse administrative functions.
- We regret that only shortlisted candidates will be notified.
- Hiring Institution: NTU