About the role
Senior Executive/Assistant Manager, Research Administration & Grants Support (Administrative Support) is a active engineering role at ntu in NTU Main Campus, Singapore. Open the role to review the official description and apply on the company site.
CompanyOnsite
Key Responsibilities
- Support the full lifecycle of research grants, ensuring seamless execution across all stages of funded projects while adhering to grant protocols and guidelines.
- Monitor budgets, review expenditures, prepare financial reports and virements, and ensure audit readiness.
- Oversee procurement processes, vendor management, and coordination of operational logistics, including travel, workshops, and fieldwork in accordance with NTU and funder guidelines.
- Collaborate closely with academic staff, management, and University offices to address and manage administrative matters pertaining to grants.
- Prepare research contracts and research collaboration agreements with individuals or organisations.
- Serve as the point of contact between academic staff and internal/external stakeholders to support the management of research projects including but not limited to grant calls, grant proposal submission and recruitment-related functions.
- Support process improvements by participating in the development and implementation of AI-driven automated workflows to enhance administrative efficiency.
- Mentor junior administrative staff.
- Requirements
- Bachelor’s degree in Business, Finance, Public Administration, or related fields.
Requirements
- Bachelor’s degree in Business, Finance, Public Administration, or related fields.
- Preferably with at least 2 to 4 years of research administration experience in an administrative position within academic or research sector.
- Strong knowledge of procurement, budgeting, compliance, and audit processes.
- Excellent organizational, analytical, and problem-solving skills with the ability to multitask and prioritize tasks in a fast-paced environment.
- Excellent written and verbal communication skills, able to interact professionally with stakeholders at all levels.
- Meticulous with strong attention to detail.
- Able to work independently with minimal supervision and collaboratively in a team.
- Adaptable and resilient with a willingness to learn and acquire new skills as required.
- Proficiency in Microsoft Office Suite and other productivity/collaboration tools; familiarity with grant management systems is a plus.
- EOS seeks a diverse and inclusive workforce and is committed to equality of opportunity. We welcome applications from all and recruit on the basis of merit, regardless of age, race, gender, religion, marital status and family responsibilities, or disability.
- Please submit your application through the NTU Career Portal, by clicking the 'APPLY' button. All applications and materials submitted will be held in strict confidence.
- We regret that only shortlisted candidates will be notified.
- Hiring Institution: NTU