About the role
Executive Assistant at EY providing high-level administrative support to 2-3 Partners within a collaborative professional services environment. The role focuses on complex diary and email management, international travel coordination, and document preparation to support senior leadership and client engagement.
ConsultingOnsite
Key Responsibilities
- Manage and coordinate the diaries of 2-3 Partners including scheduling international virtual meetings across different time zones
- Screen emails, respond, and/or action as necessary using Lotus Notes and firm-sponsored technology devices
- Prepare expense claims and weekly timesheets adhering to Accounts Payable and firm deadlines
- Arrange and coordinate multi-leg travel bookings, itineraries, and required visa/passport documentation
- Actively build and develop internal and external relationships with clients and their Executive Assistants
- Compile, update and maintain client mailing lists using CRM and track market information via Factiva
- Prepare or amend correspondence, reports, and PowerPoint presentations using firm branding and templates
- Manage administration of meetings and roundtables including invitations, agenda preparation, and minute taking
- Develop and maintain hard and soft filing systems in accordance with Records Management best practices
- Review the work of and actively support junior or less experienced Executive Assistants
Requirements
- Minimum Diploma or Private Secretarial Certificate
- 5 to 6 years of relevant experience in a secretarial or executive assistant role
- Proficiency in MS office applications
- Good command of written and spoken English
- Strong interpersonal and communication skills to build relationships with senior leaders
- Ability to multi-task as well as work independently and under pressure
- Strong organizational skills and ability to function effectively as a team player
- Detail oriented and possessive of proactive initiative
- Working knowledge of applicable firm quality, risk, and confidentiality policies
- Experience with Lotus Notes management and firm sponsored technology devices